Engineering -Thinks of Words

21. Sharing your account information with others. We've all done it – we need an urgent mail checked, and we call up our spouse or friend and request them to check our email on our behalf. Of course, we trust these people, but once the password is known to anybody other than you, your account is no longer as secure as it was.
The real problem is that your friend might not use the same security measures that you do. Your friend might be accessing his email through an unsecured wireless account, he may not keep his anti-virus software up to date, or he might be infected with a keylogger virus that automatically steals your password once he enters it. So ensure that you are the only person that knows your personal access information, and if you write it down, make sure to do so in a way that outsiders won't be able to understand easily what they are looking at if they happen to find your records.

22. Using simple and easy-to-guess passwords. Hackers use computer programs that scroll through common names to compile possible user names, and then send spam emails to those usernames. When you open that spam email, a little hidden piece of code in the email sends a message back to the hacker letting him know that the account is valid, at which point they turn to the task of trying to guess your password.
Hackers often create programs which cycle through common English words and number combinations in order to try to guess a password. As a consequence, passwords that consist of a single word, a name, or a date are frequently "guessed" by hackers. So when creating a password use uncommon number and letter combinations which do not form a word found in a dictionary. A strong password should have a minimum of eight characters, be as meaningless as possible, as well as use both upper and lowercase letters. Creating a tough password means that the hacker's computer program will have to scroll through tens of thousands of options before guessing your password, and in that time most hackers simply give up.

23. Failing to encrypt your important emails. No matter how many steps you take to minimize the chance that your email is being monitored by hackers, you should always assume that someone else is watching whatever comes in and out of your computer. Given this assumption, it is important to encrypt your emails to make sure that if someone is monitoring your account, at least they can't understand what you're saying.
While there are some top-of-the-line email encryption services for those with a big budget, if you are new to email and just want a simple and cheap but effective solution, you can follow these step-by-step 20 minute instructions to install PGP, the most common email encryption standard. Encrypting all your email may be unrealistic, but some mail is too sensitive to send in the clear, and for those emails, PGP is an important email security step.

24. Not encrypting your wireless connection. While encrypting your important emails makes it hard for hackers who have access to your email to understand what they say, it is even better to keep hackers from getting access to your emails in the first place.
One of the most vulnerable points in an emails trip from you to the email recipient is the point between your laptop and the wireless router that you use to connect to the internet. Consequently, it is important that you encrypt your wifi network with the WPA2 encryption standard. The upgrade process is relatively simple and straightforward, even for the newest internet user, and the fifteen minutes it takes are well worth the step up in email security.
25. Failing to use digital signatures. The law now recognizes email as an important form of communication for major undertakings such as signing a contract or entering into a financial agreement. While the ability to enter into these contracts online has made all of our lives easier, it has also created the added concern of someone forging your emails and entering into agreements on your behalf without your consent.
One way to combat email forgery is to use a digital signature whenever you sign an important email. A digital signature will help prove who and from what computer an email comes from, and that the email has not been altered in transit. By establishing the habit of using an email signature whenever you sign important emails, you will not only make it harder for the other party to those agreements to try to modify the email when they want to get out of it, but it will also give you extra credibility when someone tries to claim that you have agreed to a contract via email that you never did.
For a quick primer on digital signatures, you can read YoudZone and Wikipedia's articles on the subject.
This article is intended to provide you with the basic information you need to avoid many of the email security pitfalls that frequently trip up new email users. While no single article can cover even the basics of email security, avoiding the 25 common mistakes listed in this article will make a dramatic difference in improving the safety and security of your computer, your personal information, and your emails.